Job brief
We are looking for a competent Executive Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Responsibilities
•   Demonstrate confidence in problem solving, while continuously expanding knowledge; proactive in accepting responsibilities while working independently and proactively to ensure administrative needs of the executive team are met
•   Communicate in a compelling manner to influence and persuade internal and external stakeholders at all levels
•   Management of the Executive’s email, calendar and day-to-day scheduling – exercising considerable judgment, tact and discretion when handling information of a confidential and sensitive nature
•   Coordination and administration for booking meetings, rooms, hotel & travel arrangements, catering, distribution of agendas, meeting materials
•   Monitor incoming calls, requests and correspondence; courteously dealing with all by handling, delegating or responding appropriately
•   Maintain diary, arrange meetings and appointments and provide reminders
•   Monitor office/mansion supplies and research advantageous deals or suppliers
•   Plan events that included intimate dinner parties, casual gatherings and large formal affairs. Coordinate with caterers, florists, decorators, entertainers, servers and other vendors to ensure alignment with client specifications and seamless execution of events
•   Ensure on-time and on-budget completion of multimillion-dollar vacation home renovation as the on-site project manager during client’s extended travel overseas

Requirements
•   Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
•   Flexibility and adaptability
•   Excellent knowledge of MS Office
•   Proficiency in English
•   Exemplary planning and time management skills
•   Up-to-date with advancements in office/mansion gadgets and applications
•   Ability to multitask and prioritize daily workload
•   Excellent verbal and written communications skills in both Mandarin and English
•   Solid problem solving skills and the ability to anticipate Executive needs
•   Positive and customer focused attitude
•   Occasional travel may be required
•   Must have class 5 driver’s license; additional qualification as personal assistant and bookkeeping skills would be considered an advantage

Please send your resume and cover letter to foregrowthmedia@gmail.com if you are interested in this position. Shortlisted candidates will be contacted. Thank you.