AdministrativeAssistant Job Description POSITION TITLE: Administrative Assistant (Full Time) (English & Mandarin Required) REPORTS TO: Management Group We are looking for a multi-tasker with excellent communication skillsand an upbeat attitude. As Administrative Assistant you will assist the ManagementGroup by handling office tasks, providing polite and professional assistancevia phone, mail, and e-mail, making reservations and generally being a helpfuland positive presence in the workplace. To be successful as an Administrative Assistant, candidates should beprofessional, polite, and attentive while also being accurate. They shouldalways be prepared and responsive, willing to meet each challenge directly. As AdministrativeAssistant you must be comfortable with computers, general office tasks, andexcel at both verbal and written communication. Most importantly, asAdministrative Assistant you should have a genuine desire to meet the needs ofothers. Administrative AssistantResponsibilities:

• Handling office tasks, such    as filing, generating reports and presentations, setting up for meetings,    and reordering supplies.
  
• Providing real-time    scheduling support by booking appointments and preventing conflicts.
  
• Screening phone calls and    routing calls as directed by General Managers.
  
• Plan meetings and take detailed    minutes.
  
• Using computers to generate    reports, transcribe minutes from meetings, create presentations, and    conduct research.
  
• Greet and assist visitors to    Management Group department.
  
• Maintain polite and    professional communication via phone, e-mail, and mail.
  
• Order office supplies and    research new deals and suppliers.
  
• Coordinate and communicate    with contractors.
  
• Act as the point of contact    for internal and external clients.
  
• Anticipate the needs of the Management    Group in order to ensure their seamless and positive experience.
  

Administrative AssistantRequirements: ·
Proven experience as an administrative assistant or office adminassistant ·
Knowledge of office management systems and procedures ·
Working knowledge of office equipment, such as printers, scanners andfax machines ·
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) ·
Excellent time management skills and the ability to prioritize work ·
Attention to detail and problem-solving skills ·
Strong organizational skills with the ability to multi-task ·
Able to work flexible schedule including weekends, holidays andevenings. ·
Post secondary education in Administration or Business is preferred butnot mandatory. ·
Excellent verbaland written skills in both English and Mandarin are required. Please apply with yourcover letter and resume to . Wethank all candidates in advance for their interest in this position. Please beadvised that due to the large volume of candidates only those required for an interviewwill be contacted.